June 23, 2013

I Have FINALLY Found it!

I have a FUN and useful techy tip to share with you guys today and I am SO excited about it.
I have FINALLY figured out how to create and use a DIGITAL class list to mark off students.
{I hope this makes you as excited as it makes me!}
Let me explain...
I use a class list for everything. I use it to see who has brought in permission slips for field trips, completing centers, reading sight words, and pretty much everything else. 
I put a copy of the list in each and every center basket weekly. When a kid completes that center, I cross off their name. 
I also have a class list in the sight word basket. When a student has a chance to read their words to me, I cross their name off that list. 
{Okay, you get the point... right!?!}

I knew there HAD to be a away to do this digitally. I want to have my iPhone, iPod, or iPad {whichever you use} to check students off quickly and then have assess to that info whenever a parent shoots me an email asking when the last time their kid read words to me was and how many words they got correct. Or if I received a kiddos field trip form this am. 

Here is an example of a class list I can use as a cross off sheet.
Here is how I did it.

I downloaded the FREE app called Evernote.

You can download it on your desktop and portable devices. I have a PC and an iPhone, so I put it on both. {Interchangeable formats... WOO HOO}

I built my class list on my PC. I created a new "note" or page and inserted a table. After adding the student names I wanted {I made them up} and added columns for each work center I wanted to assess. Then I added a check boxes to each column. THAT IS IT!

{How to add check boxes:
 Go to the place you want the box in.
At the top, select Format, To-do, Then INSERT CHECKBOX
OR
go to the place you want the checkdown in and use the shortcut Ctrl+Shift+ C
You have to do this for each check box, which takes time... but who cares!
It will save you so much time in the long run!}

Then I log into the app on my iPhone... I can see the class list sheet AND I can edit it, meaning I can check off students digitally. My aid can also use a different device, access the Evernote file, and edit the "note" at the same time. {So at centers, we can both be assessing and checking off students at the same time.}

You can also send a copy of the note to your email address if you need student data or if you take specific notes needed. 

Best yet, at the end of the week, I can go to the "to-do" toolbar and select "uncheck all" to reset it for the next week.
Additionally, you can also insert text to write a note to yourself or your assistant... even an amount of sight words they read.

It is also very easy to add a new student, remove a student, or create an different check off sheet based on the first one. 

How do you think you can use this tip?

81 comments:

  1. Thank you for this!! I've been looking at how to do something very similar...I was looking at an app called Sketch (part of Evernote family). It lets you write, highlight, etc over pdf files. But I hadn't fooled around with it enough to get something as awesome as this. I hope to use this everywhere! When I do assessments, field trips, check off lists for conferences etc. What would be great is if I could find a way for my team to use this...then we could share assessment files with one another with ease!!

    Thanks again,
    Vera
    thetututeacher@gmail.com

    The Tutu Teacher

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  2. Thanks, I will use this on my ipad for sure! And what's an assistant?? LOL 25 students and no assistant for me. Any tips on how to download one of those? LOL :)

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    1. I think every K and 1st grade teacher needs an assistant... But no one asks me! Hehe

      I don't think you can download them, but they are amazing!

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  3. Ohhhhh I LOVE this! I am always stealing our lunch slips and changing the headers for checklists! What a papersaver!

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  4. How do you add the Check Boxes feature?

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    1. I went into the post and edited it to tell you how to insert the check boxes. I am not an experienced Evernote person either, in fact, this is the only thing I use it for. I hope the extra steps help.

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    2. Thank you. I reread the post and saw it..then felt bad that I asked you that question. Glad to know that you recently added it. :)

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  5. Need your help. How do you insert the table in the open note? Thanks so much for posting this! After I get this figured out, I'll be dangerous with the Pad :)
    This will help with so much management of quick assessments.

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    1. At the top, go to format, then down to insert table. Select how many rows and columns and hit ok. Super easy!!!

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    3. Thank you so much for sharing!!

      I have been playing with the app and trying to figure out how to insert the table, but I do not see a format button. :( Is that option only available when you have it on a computer? I am using my iPhone.

      Thank you for your help!

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  6. Such a fabulous find Mary! Having all my checklist in digital format will save me so much time next year in first grade!

    Nicole
    Lanier's Lions

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  7. Thanks for sharing Mary! This will be perfect for keeping track of my rainbow words! You're awesome!

    Sarah
    Kindergarten Korner

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  8. I didn't know you could download Evernote to your PC. I have the app, but honestly had no idea how to use it.

    Terri Izatt
    KinderKapers

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  9. I am loving this! Thanks so much for sharing! I downloaded Evernote because someone else told me it was a great app. I haven't used it though... now I have a reason to go and explore with it! Thanks again!

    Anna Verdon
    Gluesticks 'N Giggles

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  10. This is reeeeeeely cool! Love it. Thanks for the tip!
    Maggie (Maggie's Kinder Corner)

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  11. I was trying to make this on the iPad, but I think I need to make it on a computer first.... Hmmmmm???

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  12. Love it! I, too, am a checklist freak. I'm pinning this for later!

    Lisa
    Always an Adventure in Kindergarten

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  13. This is freaking awesome! I just downloaded Evernote this summer because of another blog and have been playing with it, while doing summer tutoring! I love that I am able to add a check system to play with as well. I'll be using to keep attendance, for the time being! LOVE it! THANK YOU!

    Jennifer

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  14. Thanks so much! This will be so helpful...love that more than one person can access at the same time. I have the app but never tried it out!

    Nancy

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  15. Mary,

    I can't thank you enough for sharing this. I am known as the form queen at my school. This is going to save me so much time.
    Brooke
    Tales from a Fourth Grade MathNut

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  16. Thank you so much for sharing this. It will definitely clear my desk and files of all those checklists!

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  17. I love this idea and will be trying it! I used Evernote last year for all my meeting notes. Before the meeting I would open the agenda in a new note in Evernote and then I could just attach any notes right to the agenda. I could also look back at schedules or previous notes I had saved. I loved having all of this in one place and available on all of my devices. Before this I was always hunting for that information on hard copies I had either forgotten to file or just plain misplaced! I certainly do not know all the ins and outs of Evernote, but that is a feature I found useful.

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  18. This is amazing! I will be setting this up over the summer to use with my class next year. I can see this having so many uses. What about setting up a file for each child and inserting pictures of their work with manipulatives and being able to make a comment to track their development. I'm going to explore that as well. Thank you.

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  19. Thanks so much for this! What do you use your various color headings for?

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    Replies
    1. I use the colors to represent my colored tables. I will use this sheet for center time cross off.

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  20. This looks like a wonderful resource! I will play with it this summer and who knows how many good uses we will find for it as the year begins?!

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  21. Thanks! First time at your blog-I came here from Krissy's Monkey Business blog to read your response to the book study. I just created my checklist in evernote-thanks to your easy tutorial! I also use evernote to create student portfolios. It's great. I plan to use it better this year as last year I was just learning, but by the end of the year, each student had science notes, complete with short audio describing what they had learned and photos of the science lesson, reading notes with oral reading samples, writing notes with photos of their writing progress and audio clips of them reading their writing. The possibilities are wide-open.

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  22. Did you create the whole list via Word, replete with checkboxes, then transfer to Evernote? Are checkboxes a word function that translates over to Evernote? Sorry for the questions, I have been using Dropbox as the go between for everything between devices. Evernote on my desktop is a new idea for me as well. Thanks for the cool post.

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    1. At the top, go to format, then down to insert table. Select how many rows and columns and hit ok. Super easy!!!
      That is how you insert a table. I created the whole thing in Evernote.

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  23. Thank you, thank you, thank you!!! I am addicted to lists and I am now addicted to Ever Note! You are my new hero!!!

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  24. You have just rocked my world! I am constantly using class lists for all the same things you do...but I can never remember where I put the paper copy of the list! Gone are the days of wasting time searching through piles on my desk...they're all in one place! Thank you for sharing!

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  25. Love it! Thank you for sharing - this is will make list up-dating quick and easy.

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  26. This is the BEST thing ever-just tried it and I am in love!! Thank you =)!!

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  27. Thanks so much...this is awesome and soooo easy! I have been using Evernote and Notability for some of my data...this works in both!

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  28. Great tip! Going to try it out! Super excited because I always lose my checklists! HA! :0)Thanks!

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  29. Thank you so much! This is awesome.......can't wait to use it in August.

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  30. Thank you so much! This is awesome.......can't wait to use it in August.

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  31. I'm trying it out right now. Digital homework check-in lists, field trip lists, to do lists....I like!!

    Brenda
    You Might Be a First Grader….

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  32. You are a lifesaver!!! I love this and you saved me TONS of time! Thanks a million! I will definitely be sharing this with my staff (and maybe even district) at PD!!!

    Can't wait to play with it even more...so in love with this!

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  33. Thank you so much for sharing this. I can't wait to try it out in my classroom.

    Mary
    Fit to be Fourth
    fittobefourth.blogspot.com

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  34. I'm drawing a blank with inserting a table. I don't see a "format" button to insert a table. Are you making the table on Word first?

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    Replies
    1. Format is across the top... Explore and you will find it

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  35. I just downloaded Evernote to all my devices. I love it!! Now I will have all my information (paperless) wherever I go. Thank you so much for the information!

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  36. Thank you so much for sharing this! I can honestly say you have rocked my world, lol :)

    Becky

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  37. I have been making checklists on Evernote ever since I saw this post!! Thank you so much for figuring this out! This is the best post ever!

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  38. Are you using a windows machine? Evernote is working as you described which is wonderful but the uncheck all option does not seem to be on the Mac...do you know how to uncheck them all on a mac? Otherwise I have to keep deleting and adding to do boxes into my table.. Really want this to work! I use Evernote for lesson planning, students have their own notebook for work etc... this idea would make my life easier as I too use lists like you!
    Thanks,
    Debbie

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    1. I have not tried this in a Mac yet... Just my pc

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  39. I'm really confused on how to make a table in Evernote as well. I hate the way it looks pasted in from Word.....can you help??

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    1. At the top, go to format, then down to insert table. Select how many rows and columns and hit ok. Super easy!!!

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    2. I'm not seeing a format button...

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    3. Sorry! I got smart all of a sudden and figured out that I had to download the program on my computer to do it! Thanks!

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  40. How do I get it on my Mac? Or even get the App on a PC. I am so confused.

    mscott1040@bellsouth.net

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    1. I have not tried this on a Mac. You get this on a pc by going to the Evernote site and downloading the PC version of it.

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  41. GREAT tip! I never knew why people raved about Evernote--now I see. I'm going to use this in place of my paper checklists that I keep with me at all times for notes. I am going to try to adapt this too for an Android portable (Whole Brain Teaching) scoreboard--two columns with checkboxes I can check for points. I think that will work... Thanks!

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  42. Holy smokes! Can't tell you how excited I am to try this. My check off lists are everywhere. Thanks for sharing this. I also have Evernote, but had no clue what to use it for. Woo hoo!

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  43. Thanks so much for this idea! I used Evernote this year as anecdotal records. Love inserting pictures of the kids. I never actually shared them with their parents but maybe this year. I just created a checklist for Daily Five (on my computer-a Mac!! yes it works!). Thanks again!!!

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  44. I love the idea of this but after I've added a couple notes the program is closing on my PC every time I open it. Do you have any ideas of why or has this happened to you before??

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  45. I think I may try this, but instead of making a list of students, I will make a list of high frequency words and do the student names across the top. Then when I listen to students read, I can quickly check off the words they got right and send the note to myself for documentation. I may need more than one note, not sure how many columns you can do. Thanks for the tip!

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  46. I could not for the life on me find a FORMAT button to insert a table.
    But I was able to make a table in word and then copy paste into the note. And then go in and add checkboxes in each box. Not sure if this helps anyone out!

    Thanks for the idea! I am sure ot find many documenting and assessing ways to use this!

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    1. When you are in Evernote on your PC or Mac, you'll see Format at the top of the screen next to Note and Window. Move your mouse on Format and then move your mouse over the word Tables...then click on Insert Tables. Be sure to have your cursor where you want your table to appear before doing the above steps. Good Luck!

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  47. I created a table for a check off list several weeks ago. Today when I decided I would create a few more lists, I couldn't figure out how to edit the table and I couldn't find a format button to insert a table in a new "note.". Do you know if Evernote has changed?

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  48. Awesome idea and thank you for sharing!! One question, you mention the "to-do" toolbar to uncheck the boxes for the following week.....where do you find this and the "uncheck all"??
    Thank you:-)

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  49. Thank you for posting this! I can't wait to try it in my classroom this week! :)

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  50. I I discovered your post while browsing the internet looking for another post I had seen on Evernote. A fantastic tip, I hadn't realized you could insert tables into notes! Thanks so much, not a teacher but will be very handy!

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  51. Thanks for the tip. I use Evernote, but did not know it could do that. I will use this.

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  53. A quick 'cheat' for inserting checkboxes...click inside the cell you want the checkbox to appear, hold down CTRL and SHIFT and hit the 'C'. Then tab, use arrow keys, or click inside the next cell you want a checkbox to appear and repeat.

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  55. Thank you! Timesaver indeed!

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  56. I downloaded evernote and started my first note. I inserted a 30 x 5 table but when I try to type in the each cell, it quadruples in size. Do you know why it is doing this and how I can make it stop? Can I make a table in excel and copy and paste it into the note?

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  57. Hello, I simply cannot figure out where to find the format button to create the boxes.. can you define that a bit please.. I am in Evernote, created new note, created table... then got stuck

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